📄️ Assignment of the “Task” Subsystem
The "Task" Subsystem in the AuditBLOOM system is designed for effective management of tasks related to audits and other work processes. It allows users to create, assign, and track tasks, ensuring clear work organization and task execution control.
📄️ Assigning Tasks to Users / Groups
Assigning tasks to users / groups in the "Tasks" subsystem allows administrators and managers to effectively distribute responsibilities among team members. This ensures clear accountability and promotes organized work on audits and other tasks.
📄️ Task Executor
A task executor is a user who takes responsibility for completing a specific task in the AuditBLOOM system. The executor is responsible for timely and high-quality task completion and for communicating with other participants through the integrated chat.
📄️ Observers
Observers are users or groups who have access to view a task and can add comments to the task chat. They are not responsible for completing the task but can follow its progress and participate in the communication between the task executor and other participants.
📄️ Access to Tasks
Access to tasks determines which users have the ability to create, edit, and view tasks in the AuditBLOOM system. Proper access configuration ensures effective task management, data protection, and clear distribution of responsibilities among team members.
📄️ Task Numbering
Task numbering in the AuditBLOOM system is sequential and starts from number 1. Each task is assigned a unique number, automatically upon creation. This allows easy identification and tracking of each task in the system.
📄️ Priority
Priority of a task defines its importance and urgency in the AuditBLOOM system. Setting priorities helps to effectively allocate resources and focus attention on the most critical tasks.
📄️ Deadline
Deadline is the date by which a task must be completed in the AuditBLOOM system. Setting a deadline helps ensure timely task completion and effective time management for the team.
📄️ Task Chat
Task Chat is an integrated communication platform in the AuditBLOOM system that allows task participants to exchange information, discuss details, and collaborate in real-time. The chat window is displayed when viewing a task and contains all relevant audit information, as well as the ability to exchange text messages and files.
🗃️ Task Statuses
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📄️ Task Delegation
Task Delegation is the process of transferring responsibility for a task from one user to another within the AuditBLOOM system. It allows for optimized responsibility distribution, ensures timely task completion, and improves team efficiency.
📄️ Task Cancellation
Task cancellation is the process of changing a task's status to "Cancelled". This is useful when a task is no longer relevant, was created by mistake, or is no longer necessary. After a task is cancelled, it remains in the system with its complete history of actions and messages, but further editing or execution of the task is not possible.
📄️ Task Deletion
Task deletion is the process of permanently removing a task from the AuditBLOOM system. This action is irreversible and results in the loss of all data related to the task, including history, comments, and attachments. Task deletion can be useful when the task was created by mistake or is no longer relevant.
📄️ Task Editing
Task Editing allows you to modify the details of a task in the AuditBLOOM system. This is useful when you need to update information, make adjustments, or add additional details. Only incomplete tasks can be edited.
📄️ Audit-Related Tasks
Audit-related tasks are tasks created during an audit by the auditor or automatically using the Auto-Task feature. These tasks are generated based on questions where violations were detected, aimed at addressing deficiencies and improving processes.