Assignment of the “Task” Subsystem
The "Task" Subsystem in the AuditBLOOM system is designed for effective management of tasks related to audits and other work processes. It allows users to create, assign, and track tasks, ensuring clear work organization and task execution control.
Purpose of the "Task" Subsystem
The main objectives of the "Task" subsystem are:
- Optimizing work processes: Automating task creation and management to increase productivity.
- Task delegation: Assigning tasks to specific users or groups for clear responsibility distribution.
- Execution control: Tracking task status and ensuring timely completion.
- Communication: Providing a platform for task discussions through an integrated chat.
- Analytics: Analyzing task execution to improve processes and identify problem areas.
Key Features of the "Task" Subsystem
The "Task" subsystem includes the following core features:
- Task assignment to users/groups: Creating tasks and assigning them to responsible individuals or entire groups.
- Task executor: Assigning specific executors for task execution.
- Observers: Adding observers who can access task information but are not responsible for its execution.
- Task numbering: Tasks are sequentially numbered, starting from 1, for easy identification.
- Priority: Setting task priorities to determine their importance and urgency.
- Deadline: Defining task deadlines to ensure timely completion.
- Task chat: Integrated chat for discussing task details and exchanging information among task participants.
- Task statuses:
- To Do
- In Progress
- Needs Revision
- Under Review
- Completed
- Canceled
- Task delegation: Transferring the task to another user or group.
- Task cancellation: The ability to cancel tasks that are no longer relevant.
- Task deletion: Permanently deleting a task from the system.
- Editing an existing task: Modifying task details after it has been created.
- Audit-related tasks: Creating and managing tasks directly related to audits.
How the "Task" Subsystem Improves Audits
The "Task" subsystem is integrated with other components of the AuditBLOOM system, which allows:
- Automating processes: Creating tasks based on audit results or established criteria.
- Improved communication: Using chat for task discussions facilitates quick issue resolution and coordination.
- Ensuring transparency: Tracking the status and progress of tasks enables managers to control the audit process.
- Increasing accountability: Assigning specific executors and setting deadlines motivates timely task completion.
Notes and Tips
- Clear task definition: When creating tasks, describe them in as much detail as possible to avoid misunderstandings.
- Using priorities: Set task priorities based on their importance and urgency.
- Regular status updates: Update task statuses as they progress to ensure current information.
- Communication: Use the task chat for quick discussions and information sharing among participants.
Frequently Asked Questions (FAQ)
Question: Can I assign a task to multiple users at once?
Answer: Yes, you can assign tasks to both individual users and entire groups for joint execution.
Question: How do I change the task executor after creation?
Answer: Open the task, click the "Take the task" button, and you will automatically become the executor. The task author can also assign an executor by clicking the "Delegate" button.
Question: What should I do if the task needs more time?
Answer: You can change the task deadline by opening the task, clicking the "Edit" button, setting a new completion date, and saving the changes.
Question: How do I add observers to a task?
Answer: During task creation or editing, find the "Observers" section and add users who should have access to task information without being responsible for its execution.
Question: Can I delete a task after it is completed?
Answer: Yes, you can delete a task at any time by clicking the "Delete" button in the task actions menu. Note that deleting a task is an irreversible process.