Skip to main content

Assigning a Question

A question in an audit template is the primary element used to collect information and evaluate compliance with specific standards or requirements. Assigning a question involves formulating a specific query for the auditor or inspector to answer during the audit or inspection process. Questions can be of various types, depending on the type of information needed.

Assigning a question in an audit template | AuditBLOOM

Requirements. You will need:

One of the roles:

  • Administrator
  • Template Management

Type of workspace:

  • Full workspace.

Why Questions Are Needed in an Audit Template​

Questions help to:

  • Collect specific data: Gather precise information about the audit object or process.
  • Evaluate compliance: Check adherence to certain standards, norms, or requirements.
  • Identify deficiencies: Detect problematic areas or violations for further resolution.
  • Document results: Record answers and evidence for generating the audit report.

What a Question Includes​

Each question may consist of:

  • Question text: The formulation of the query for the auditor.
  • Answer type: Determines the format of the response (text, number, dropdown list, photo, etc.).
  • Correct answer: The expected answer for automatic evaluation.
  • Max. Points: The maximum points assigned based on the response.
  • Mandatory: Marks the question as required to be filled out.
  • Criticality: Indicates that the question is critical, and a negative response will immediately end the audit.
  • Additional settings: Other parameters depending on the answer type, such as attaching photos, adding comments, etc.

Notes and Tips​

Notes and Tips
  • Formulate questions clearly and unambiguously: This helps avoid misunderstandings and ensures accurate answers.
  • Select an appropriate question type: Consider the information you want to collect and choose the question type that fits best.
  • Set correct points and criticality: This affects the overall audit score and helps prioritize key areas.
  • Use logic: Implement logical blocks to make questions appear based on previous answers.

Frequently Asked Questions (FAQ)​

Question: Can I add images or files to a question?
Answer: Yes, you can add an "Instruction" question type and attach a PDF file or an image.

Question: How do I make a question mandatory?
Answer: When creating or editing a question, enable the "Mandatory" option.

Question: What does "Critical Question" mean?
Answer: A critical question is a high-priority question, and a negative response to it will immediately end the audit.

Question: How many questions can a checklist contain?
Answer: There is no limit to the number of questions.