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Signature

This article explains the "Signature" answer type in audit templates. This answer type allows auditors to confirm their identity by entering personal information or drawing a handwritten signature. If the response is provided in the web application, the auditor enters their full name in a text field. If the mobile application is used, the auditor can draw their signature with their finger on the screen, just like on paper.

Signature question in an audit template | AuditBLOOM

Requirements. You will need:

One of the roles:

  • Administrator
  • Template Management

Workspace type:

  • Full workspace.

Step-by-Step Guide​

Adding a Signature Question​

  1. Go to the audit template editor:

    • Log in to the system and navigate to the "Audit Templates" section.
    • Select the required template or create a new one.

  2. Add a new question:

    • Click "Add Question" in the desired section or category.
    • Select the "Signature" question type from the list of available types.

  3. Configure the question parameters:

    • Question Text: Enter the wording of the question, such as "Confirm your identity by providing your signature".
    • Mandatory Question: Specify if the question must be completed.

  4. Save changes:

    • Once the question is configured, the template will be saved automatically.

How the Signature Works During an Audit​

  • In the Web Application:

    • The auditor sees a text field where they need to enter their full name.
    • After entering the data, the auditor can move to the next question.

  • In the Mobile Application:

    • The auditor sees an area for drawing their signature.
    • Using their finger, the auditor draws their signature on the screen as they would on paper.
    • After completing the signature, the auditor confirms the action and moves to the next question.

Notes and Tips​

Notes and Tips
  • Using the Signature: This question type is useful for formally confirming the auditor’s identity or verifying the completion of specific actions.
  • Mandatory Question: If obtaining the auditor's signature is required, mark the question as mandatory.
  • Storing the Signature: The signature or entered data is stored in the system and can be viewed in the audit report.
  • Inform Auditors: Let auditors know that their signatures will be used for official purposes.

Frequently Asked Questions (FAQ)​

Question: Can the auditor refuse to provide a signature?
Answer: If the question is not mandatory, the auditor can skip it. If the question is mandatory, the system will not allow the audit to be completed without providing a signature.

Question: How is the signature stored in the system?
Answer: In the web application, the text entered by the auditor (full name) is stored. In the mobile application, an image of the auditor’s handwritten signature is saved.

Question: Can the signature be used for legal purposes?
Answer: Depending on the legislation and policies of your organization, an electronic signature may have legal standing. It is recommended to consult a legal expert regarding this matter.

Question: Can the auditor review their signature after the audit is completed?
Answer: Yes, the signature or entered data is stored in the audit report and can be reviewed if necessary.